Monday, July 13, 2009

HOW TO FORWARD E-MAIL APPROPRIATELY

Every time you forward an e-mail, there is information left over from the people who got the message before you -- namely their e-mail addresses & names. As the messages get forwarded along, the list of addresses builds, and builds, and builds, and all it takes is for some poor sap to get a virus, and his or her computer can send that virus to every email address that has come across his computer. Or, someone can take all of those addresses and sell them or send junk mail to them in the hopes that you will go to the site and he will make five cents for each hit. That's right, all of that inconvenience over a nickel!

(1) When you forward an e-mail, DELETE all of the other addresses that appear in the body of the message (at the top). That's right, DELETE them. Highlight them and delete them, backspace them, cut them, whatever you know how to. It only takes a second. You MUST click the 'Forward' button first and then you will have full editing capabilities against the body and headers of the message. If you don't hit the forward button first you won't have full editing functions . I particularly dislike having to scroll through 200 Email addresses before I get to the email.

(2) Whenever you send an e-mail to more than one person, do NOT use the 'To:' or 'Cc:' fields for adding e-mail addresses.. Always use the BCC: (blind carbon copy) field for listing the e-mail addresses. This is the way the people you send to will only see their own e-mail address.
If you don't see your 'BCC:' option click on where it says To: and your address list will appear. Highlight the address and choose BCC: and that's it, it's that easy. When you send to BCC: your message will automatically say 'Undisclosed Recipients' in the 'TO:' field of the people who receive it.< /SPAN>
That way you aren't sharing all those addresses with every Tom, Dick or Harry

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